If you’re in wholesale—distributing goods, managing inventory across multiple channels, and offering net terms to customers—you know the balancing act between moving stock and maintaining healthy margins. Every order, every shipment, and every credit term adds complexity to your books. That’s why more wholesale businesses are choosing to outsource their bookkeeping.
The Financial Challenges in Wholesale
- Inventory tracking and cost of goods sold (COGS): Maintaining accurate records across warehouses, channels, and batches to know your true product costs.
- Trade credit and net terms: Offering 30, 60 or 90-day payment terms while ensuring clients pay on time.
- VAT intricacies: Handling goods worth regime, distance selling, and partial exemption on mixed supplies.
- Multi-currency and cross-border transactions: Fluctuating exchange rates that impact margins.
- Cashflow swings: Large purchase orders, seasonal demand, and supplier payment schedules that can create gaps.
- Compliance and digital record-keeping: MTD for VAT, audit trails, and clean data to avoid fines.
How Outsourced Bookkeeping Transforms Wholesale Operations
Think of us as your dedicated finance partner, plugged into your processes, so you can focus on sourcing, sales, and growth.
- Inventory and COGS management
- Integration with your inventory system for real-time stock valuation
- Automated cost-of-goods sold calculation by SKU, batch, or site
- Alerts when stock levels hit reorder points
- Credit control and bad payer protection
- Proactive chasing of invoices and statements
- Credit insurance and Debtor Watch to safeguard your receivables
- Customer credit assessments before net-term offers
- VAT and compliance
- Handling goods worth thresholds and distance sales
- MTD-ready reports and digital submissions
- Support with partial exemption and reverse charge regulations
- Multi-currency bookkeeping
- Automated exchange rate updates and revaluations
- Multi-currency reporting for profit analysis
- Cashflow forecasting and planning
- Rolling cashflow models keyed to purchase cycles and sales forecasts
- Scenario planning for seasonal peaks or slowdowns
- Real-time reporting and dashboards
- Sales by channel, product profitability, aged receivables and payables
- Custom KPIs: inventory turnover ratio, days sales outstanding, margin by product line
- Mobile access for on-the-go decisions
Systems and Integrations
- Xero, QuickBooks or Sage setup for wholesale
- ERP or inventory management integrations (e.g., DEAR, Cin7, TradeGecko)
- E-commerce platform connections for automated sales data
- Bulk import/export tools for supplier invoices and purchase orders
Who We Help
- Distributors and importers with complex inventory flows
- Manufacturers selling direct or via trade channels
- E-commerce wholesalers managing multiple online marketplaces
- B2B suppliers offering net terms to clients
- Businesses expanding into new markets or launching new product lines
Why Wholesale Businesses Make the Switch
- Reduced stockouts and overstock: inventory accuracy keeps sales on track without tying up cash
- Stable cashflow: predictable forecasts mean fewer surprises
- Protected margins: early warning on bad payers and COGS visibility
- Scalability: a finance team that grows with your order volume
- Time back for strategic growth: focus on new clients, products, and markets instead of spreadsheets
Your Next Step
If you’re ready to turn your back-office into a growth engine, let’s talk. Outsourced bookkeeping could be the simplest way to drive profits, protect your margins, and scale confidently.
Drop us a message or book a call today—we’re available anytime.