At its heart, outsourcing your bookkeeping and back-office function to a specialist like 64G means handing over the day-to-day financial admin so you can focus on what matters most: growing your business, spending time with customers, building your future.
Whilst you’ll likely be familiar many of core tasks we thought it might be useful to give you a little more detail of the full scope of that our activities cover. It’s more than numbers, it’s about people, process, and understanding how to achieve the best outcome based on years of experience.
Core Services:
Bookkeeping and Financial Record-Keeping
- We maintain accurate day-to-day records in your accounting platform, capturing every sale, expense, and adjustment so you always have a reliable financial foundation.
- Regular bank reconciliations match your ledgers against statement lines, spotting discrepancies early to prevent errors and fraud.
- Transactions are coded to industry best-practice standards, simplifying your monthly closes and guaranteeing compliance at year-end.
- Real-time updates on cashflow and profitability empower you to make informed decisions whenever opportunities arise.
Proactive Credit Control & Invoice Collection
- We monitor each invoice’s due date and send polite, timely reminders that balance firmness with relationship care to keep your cashflow steady.
- Escalation workflows—phone calls, formal letters, and negotiated repayment plans—are triggered automatically for late accounts to reduce days sales outstanding.
- Open communication with customers means disputes or questions are resolved swiftly, minimising payment delays and preserving key relationships.
- Detailed ageing reports highlight high-risk accounts, helping you prioritise collection efforts and forecast your receivables accurately.
VAT and Tax Compliance
- We compile and submit your VAT returns on time, ensuring every sale, purchase, and reversal is recorded correctly to avoid penalties and optimise rebates.
- Our reviews identify reliefs, exemptions, or missed claims—such as R&D relief or zero-rate supplies—to maximise your savings.
- We advise on the most suitable VAT scheme—flat rate, cash accounting, or reverse charge—based on your turnover and sector.
- Direct liaison with HMRC and quarterly check-ins give you peace of mind that your tax affairs are accurate and inspection-ready.
Debtor Watch
- We continuously monitor your receivables profile, flagging overdue or high-risk customers before they become bad debts.
- A combination of automated alerts and manual checks produces customised ageing reports so you always know who owes what and when.
- Where balances turn problematic, we step in with structured collection strategies and, if needed, legal pathways to protect your bottom line.
- Regular performance reviews recommend credit limit adjustments and payment-term enhancements to safeguard future cashflow.
Credit Insurance Management
- We assess customer credit profiles and your sales mix to determine where insurance coverage will most reduce your exposure.
- Our team sources and negotiates policy terms—from coverage bands to deductibles—balancing comprehensive protection with competitive premiums.
- Ongoing policy management, insurer liaison, and claims handling ensure you receive swift payouts when defaults occur.
- Strategic reviews of retention limits and premium structures keep your cover optimised as your revenue streams evolve.
Hands-On Startup Guidance
- We partner with founders to build robust back-office processes from day one, embedding strong controls that scale without complexity.
- Budget modelling and rolling forecasts clarify your runway, funding needs, and break-even timelines, strengthening investor conversations.
- Advice on company structure, share classes, and regulatory registrations helps you launch efficiently and compliantly.
- Monthly mentorship sessions help you interpret financial reports, spot early warning signs, and stay disciplined during high-growth phases.
Additional Services
Our additional services give your business the full spectrum of financial support, all delivered with the same attention to detail and proactive mindset you get from our core bookkeeping.
Telephone Answering
- We pick up calls from your suppliers and customers as an extension of your finance team, greeting every caller with a professional and friendly tone, capturing essential details, and ensuring queries are resolved or escalated without delay.
CIS Compliance and Filings
- We verify that all subcontractors are registered with HMRC and hold valid C2 certificates before processing any payments, then calculate and deduct the correct CIS tax rate to ensure compliance and protect your cashflow.
- By submitting your monthly CIS return on time and performing quarterly reconciliations, we catch discrepancies early and liaise directly with HMRC to resolve any queries or investigations on your behalf.
Software Selection, Setup, and Integration
- As a certified Xero Partner with deep expertise in Sage and QuickBooks, we configure and customise your accounting software to match your workflows, and if you’re unsure which solution fits best, we’ll advise based on your team size, reporting needs, and growth plans.
Training and Onboarding
- We deliver concise, hands-on training that walks your team through key bookkeeping tasks—from invoice entry to bank reconciliations—supported by user-friendly guides and on-demand troubleshooting to keep everyone confident and efficient.
Tailored Reporting Packs
- Each month, we prepare management accounts with key metrics like revenue growth, margin analysis, cashflow forecasts, and aged debtor reports, all visualised in clear charts for quick insight.
- Every pack includes a concise narrative highlighting significant variances, emerging trends, and actionable recommendations so you can steer your business proactively.
Year-End Accounts Preparation and Accountant Liaison
- We compile your year-end trial balance, post necessary accruals and depreciation entries, and gather all supporting documents—from fixed-asset registers to loan statements—to ensure nothing is missing.
- Drafting your financial statements in the format required by Companies House and HMRC, we then liaise with your accountant or suggest a trusted specialist to address queries and secure timely sign-off.
Business Planning, Process Mapping, and Strategic Advice
- We build detailed budgets and rolling forecasts—covering best-, worst-, and base-case scenarios—to guide your investment decisions and funding strategies over the next three to five years.
- By mapping end-to-end finance processes, we uncover bottlenecks and design streamlined workflows that reduce errors and accelerate operations.
- Our strategic advice covers pricing optimisation, investor pitch preparation, term-sheet analysis, and periodic strategy sessions to align your financial roadmap with your growth objectives.
Important to note not every business will need us to do everything for them. Many customers start off with basic bookkeeping services, and then decide they need help collecting late invoices. Equally some businesses benefit from services such as Debtor Watch, others don’t. The key thing is outsourcing comes with a high level of flexibility baked in. We can flex the support you need as your business evolves, even on a month by month basis (perfect for ‘seasonable’ operations).
And here’s the things… it doesn’t cost as much as you think. Generally speaking a fraction of what it would cost you to have an equivalent full time inhouse function (and without the headache).
How to tell when you need us?
Well the short version is if your business is trading, then we can help. Some of our customers have operations and staff all throughout the UK, others are sole-traders who use staff on an ad hoc basis and just don’t have the time/energy to be doing ‘paperwork’.
Wherever you are in your journey we’re happy to help. It all starts with a ‘Hello’…